A confirmation letter is written to acknowledge and confirm details. These letters can be effectively used to put oral agreements in written form. This type of letter is used to inform an individual about his/her confirmation in service, confirming the receipt of files, reports, confidential documents, etc. All your travel and hotel reservations, appointments and meetings should be confirmed with a letter. A confirmation letter is a good business gesture and helps in strengthening professional relationships.
A confirmation letter has to be drafted accurately and in a systematic manner. The letter has to give all the facts like date, time venue of the meeting or appointment. The letter has to begin with sentences like as per our telephonic conversation, I confirm.., as per our discussion, I confirm.. This helps the reader in understanding what the letter is about in the first glance. The letter has to be concise and professional. The letter has to use a soft and positive tone.
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