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Resume-Writing Tips
How to Prepare an Effective Resume
Sources: JobWeb.com, 2004; the Rockport Institute, 2004.
1. Resume Essentials
Before you write, take time to do a self-assessment on paper. Outline your skills and abilities as well as your work experience and extracurricular activities. This will make it easier to prepare a thorough resume. Resumes must contain all the basic information listed below.
2. The Content of Your Resume
Name, address, telephone, e-mail address, web site address
All your contact information should go at the top of your resume.
Avoid nicknames.
Use a permanent address. Use your parents' address, a friend's address, or the address you plan to use after graduation.
Use a permanent telephone number and include the area code.
If you have an answering machine, record a neutral greeting.
Add your e-mail address. Many employers will find it useful. (Note: Choose an e-mail address that sounds professional.)
Include your web site address only if the web page reflects your professional ambitions.
Objective or Summary (optional)
An objective tells potential employers the sort of work you're hoping to do.
Be specific about the job you want. For example: To obtain an entry-level position within a financial institution requiring strong analytical and organizational skills.
Tailor your objective to each employer you target/every job you seek.
Education
New graduates without a lot of work experience should list their educational information first. Your most recent educational information is listed first.
Include your degree (A.S., B.S., B.A., etc.), major, institution attended, minor/concentration.
Add your grade point average (GPA) if it is higher than 3.0.
Mention academic honors.
Work Experience
Briefly give the employer an overview of work that has taught you skills. Use action words to describe your job duties. Include your work experience in reverse chronological order—that is, put your last job first and work backward to your first, relevant job. Include:
Title of position,
Name of organization
Location of work (town, state)
Dates of employment
Describe your work responsibilities with emphasis on specific skills and achievements.
Other information
A staff member at your career services office can advise you on other information to add to your resume. You may want to add:
Key or special skills or competencies,
Leadership experience in volunteer organizations,
Participation in sports.
Ask people if they are willing to serve as references before you give their names to a potential employer.
Do not include your reference information on your resume. You may note at the bottom of your resume: "References furnished on request."
3. Resume Checkup
You've written your resume. It's time to have it reviewed and critiqued by a career counselor. You can also take the following steps to ensure quality:
Content:
Run a spell check on your computer before anyone sees your resume.
Get a friend (an English major would do nicely) to do a grammar review.
Ask another friend to proofread. The more people who see your resume, the more likely that misspelled words and awkward phrases will be seen (and corrected).
Design:
These tips will make your resume easier to read and/or scan into an employer's data base.
Use white or off-white paper.
Use 8-1/2- x 11-inch paper.
Print on one side of the paper.
Use a font size of 12 to 14 points.
Do not use line or borders
Do not use bold print, italics, or underlining
Use Large and clear typestyle
Leave large margins all the way around the resume
Be sure to center your name, address and phone at the top.
Choose one typeface and stick to it.
Avoid italics, script, and underlined words.
Do not use horizontal or vertical lines, graphics, or shading.
Do not fold or staple your resume.
If you must mail your resume, put it in a large envelope.
The quality of the resume is likely to be poor, if the above criteria were not followed precisely. Many resumes, once scanned, are impossible to read.
4. Action Words
Use power or action words to describe your experience and accomplishments. For every skill, accomplishment, or job described, use the most active impressive verb you can think of (which is also accurate). Begin the sentence with this verb, except when you must vary the sentence structure to avoid repetitious writing. Examples of action words you can use:
ability corrected granted performance
accelerated counseled guided performed
accomplished counted halved persuaded
achieved created handled persuaded
acquired critiqued helped planned
adapted cultivated hired positive
addressed cut identified potential
administered dealt implemented prepared
administered decided improved presented
advised defined incorporated prevented
allocated delegated increased processed
analyzed delivered increasing procured
answered demonstrated indexed produced
anticipated described influenced productive
appeared designed informed proficient
applied determined initiated profitable
appointed developed innovated programmed
appraised developing inspected prohibited
approved devised installed projected
arranged diagnosed instituted promoted
assembled directed instructed proposed
assessed discovered insured proven
assigned discussed interpreted provided
assisted distributed interviewed publicized
assumed documented introduced published
assured doubled invented purchased
audited drafted invested purchased
5. The Presentation of the Resume
The resume is visually enticing
Simple clean structure.
Very easy to read.
Symmetrical.
Balanced.
Uncrowded.
As much white space between sections of writing as possible; use sections of writing that are no longer than six lines, and shorter if possible.
Uniformity and Consistency
Be consistent in the use of italics, capital letters, bullets, boldface, and underlining.
Absolute parallelism in design decisions. For example, if a period is at the end of one job's dates, a period should be at the end of all jobs' dates; if one degree is in boldface, all degrees should be in boldface
Be consistent in the use of italics, capital letters, bullets, boldface, and underlining.
Absolute parallelism in design decisions. For example, if a period is at the end of one job's dates, a period should be at the end of all jobs' dates; if one degree is in boldface, all degrees should be in boldface
No Errors
No typographical errors.
No spelling errors.
No grammar, syntax, or punctuation errors.
No factual errors.
Target Your Resume to the Job
Target the resume to job advertisement.
Highlight the key skills that match the job.
Highlight key qualifications for the job.
Strengths and Weaknesses
Highlight your strengths - place most of your focus here.
De-emphasize your weaknesses.
Show you are results-oriented
Wherever possible, prove that you have the desired qualifications through clear strong statement of accomplishments, rather than a statement of potentials, talents, or responsibilities.
Indicate results of work done, and quantify these accomplishments whenever appropria For example: "Initiated and directed complete automation of the Personnel Department, resulting in time-cost savings of over 25%."
Preface skill and experience statements with the adjectives "proven" and "demonstrated" create this results-orientation.
Concise Writing
Keep sentences as short and direct as possible.
Eliminate any extraneous information.
Use phrases rather than full sentences when phrases are possible.
Start sentences with verbs, eliminating pronouns ("I", "he" or "she").
Vary words.
Don't repeat a "power" verb or adjective in the same paragraph
Use commas to clarify meaning and make reading easier.
Remain consistent in writing decisions such as use of abbreviations and capitalizations.
Printing
Use a laser or ink-jet printer to print your resume. The results are best with laser printers.
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