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How to Write a Rejection Letter
Conducting interviews and saying "no" to applicants doesn't always have to be stressful. You can almost always find something good to say (or at least something neutral) about a candidate - even when you're not offering them that coveted position.
Instructions
1
Use formal letterhead when typing your letter. Do not handwrite a rejection letter.
2
Address your candidate by name.
3
Thank the candidate for the time, effort and interest in the firm.
4
Write a supportive sentence about the candidate's qualifications, experience or, at very least, enthusiasm or motivation.
5
Make it clear that the reason you didn't hire the candidate was because you found someone else with better qualifications and experience.
6
Describe your company's procedures. For example, the company keeps resumes on file and notifies potential candidates about job openings. Alternatively, you can make no mention of this whatsoever.
7
Wish the candidate good luck in his or her career development.
8
Close the letter formally with "sincerely" or "best wishes."
9
Sign your name, including your title.
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